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We are living in a constantlyconnected world of communication where everyone is in touch via electronicmeans. Majority of end users (either business or home-based) are having a Gmailid with them for one or the other purpose. They use it for different usefulintentions like communication via mailing, saving data on cloud, sharingdocuments with group, etc. All the data of Gmail id is stored on the cloudserver of Google.
Now a question arises what if aperson wants to downloadGmail emails as PDF ? Is there any option provided to Gmail usersthrough which they can save their Gmail account messages on the local machine?One more query strikes in mind that there are various file format then, why AdobePDF is the most sought after format?
Well, this article is going to helpusers in getting their answers with solutions to save emails of Gmail to PDF.
Why save Gmail emails to PDF documents?
Users want to print Gmail conversations to PDF because of the following reasons :
- The PDF files provides document level security
- These are compatible across multiple platforms
- No additional app is need to view Adobe PDF file
- The files are easily portable over the internet
Why users want to download Gmail emails as PDFis not limited to just these reasons. This is actually an unpredictablesituation where a user can demand need to save multiple emails as PDF in Gmail.Few of them may be sharing emails of Gmail account, using emails aspresentation, printing emails, take Gmail account backup etc.
Measures to downloadGmail emails as PDF
We have dug up three ways to downloadmultiple emails from Gmail to PDF format.
The first one is a free manual optionthrough which users can save individual Gmail email as PDF file . But beforeproceeding, keep one thing in mind that this measure is only applicable whenit is about 10-20 emails. If more than that then, no other choices is leftexcept going for the additional programs or add-ons (we will describe other methods afterwards as well).
Technique-1: Print Gmail Message Into Adobe PDF with Native Option
1- Open Google Chrome webbrowser on your system, navigate to Gmail website and log into your account.
2- Double-click on the email,which you want to save as PDF format.
3- Click on Print all icon, which is located at the right-hand side of the webpage or press Ctrl+P to activate Print command. This will help you in continuing procedure to download Gmail emails as PDF.
4- Here a new screen appears where you have to click on Save button.
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5- Check the printed PDF fileafter finishing up with Step (4). The file location will be one where you haveinstructed system to save it.
Note : This method is capable to save short messages or individualemails at once. This method is not so suitable for saving too many files havinglarge messages within it.
Technique-2 : Save Multiple Emails to PDF Gmail Using Extension
There are several extension present in the chrome webstore that allows you to save the Gmail messages in PDF format. We have tested a few of them and found this chrome extension to be able download multiple email conversations at once. It is a great way of cataloging Gmail emails. It has both free and a premium version as per user requirements.
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Note:The following method is for those users who have downloaded the Gmail emailsvia Google Takeout. Or are willing to do so. Because, with this method, yowwill be able to customize the entire Gmail to PDF conversion in an affordablemanner.
A Creative Way to Download Multiple Gmail emails as PDF
Use this method if you havedownloaded the Gmail emails using Takeout option, or are willing to do so for abetter and customized conversion experience. You can find the steps to downloaddata from GoogleTakeout <=HERE.
Once you have the ZIP filedownloaded from Takeout, extract its content and find the MBOX file within theMail folder.
This file contains all the Gmailemails. Now, download SysTools MBOXConverter and convert the mailbox file into PDF format.
The steps to do so inlcude the following:
- Add the MBOX file into the softwarewith Add File button.
- Now, the software now displays all the emails and attachmentswithin itself.
- Choose PDF format, apply advancesettings such as Page Orientation,Page Size, Include Header, and PageMargins.
- Click Export to start converting Gmail to PDF format.
Within the software, you will alosget the option to select only the required emails for conversion. It is a greatway to download Gmailemails as PDF having large mailbox data. You don’t need to repeatprocedure for several messages of the account. Emails with their respectiveattachments and properties will be converted through this program.
Summation
The blog describes solution on howto save multiple Gmail emailsto PDF. Users can go for native approach, if it is only for 10 to 20messages and they are ready to devote their time in the repeating procedureagain-and-again. However, when it is about bulk amount of messages, the extensioncan be a better choice. For users who have downloaded their data via Takeout orare willing to do so can use the professional tool for a seamless conversion.It comes with multiple advanced options and helps download Gmail emails as PDFin an accurate manner.